Aspiring Youth Academy (AYA)
Reports to: Executive Director and Program Manager
Position Type: Part-Time
Location: Phoenix, Arizona

About Aspiring Youth Academy

Aspiring Youth Academy (AYA) empowers Arizona teens through entrepreneurship, leadership, and financial education. Our programs provide young people—particularly those from historically under-resourced communities and the foster care system—with opportunities to build confidence, develop real-world skills, connect with caring adults, and imagine new possibilities for their futures.

Position Summary

Aspiring Youth Academy is seeking an organized, dependable, and detail-oriented Development & Program Intern to provide administrative support across our fundraising, development, and youth programming activities.

This position is ideal for someone who enjoys keeping systems organized, managing details, communicating with donors and families, and helping a small nonprofit team operate efficiently. The Development & Program Assistant Intern will work closely with AYA's Executive Director and Program Manager and will take responsibility for many of the important administrative tasks that support donor stewardship, program registration, events, and day-to-day operations.

Key Responsibilities

Development & Donor Support

Enter and maintain accurate donor and constituent information in AYA's Bloomerang CRM.

Record donations, update constituent records, maintain groups and lists, and help ensure database information remains accurate and current.

Prepare and send timely donor acknowledgment letters, tax receipts, thank-you communications, and other stewardship materials.

Assist with maintaining donor, sponsor, foundation, volunteer, and community partner records.

Help generate donor lists, reports, mailing lists, and campaign information from Bloomerang.

Assist with peer-to-peer fundraising campaigns, donor follow-up, and special fundraising initiatives.

Support preparation of donor mailings, event communications, sponsorship materials, and other development-related projects.

Assist with tracking outstanding donor acknowledgments, pledges, sponsorships, and follow-up activities.

Program Administration

Manage student registrations for AYA programs, events, workshops, and Innovation Camp.

Communicate with students, parents, caregivers, and partner organizations regarding registration requirements, forms, deadlines, and program logistics.

Maintain accurate student registration records and participant lists.

Help organize permission forms, emergency contact information, transportation information, demographic data, and other required program documentation.

Support check-in processes and registration needs for events and programs.

Assist the Program Manager with program correspondence, scheduling, materials, and administrative follow-up.

Events & General Administration

Assist with registration and administrative preparation for fundraising and community events.

Prepare name tags, participant lists, table lists, packets, signage, and other event materials.

Help organize digital and paper files.

Assist with data entry, copying, mailings, document preparation, scheduling, and other administrative projects.

Provide support to the Executive Director and Program Manager as priorities arise.

Help identify opportunities to streamline administrative systems and improve efficiency.

Qualifications

The ideal candidate will:

Be highly organized and attentive to detail.

Be comfortable working with databases, spreadsheets, online registration systems, and technology.

Have strong written and verbal communication skills.

Be able to manage multiple projects and deadlines.

Demonstrate professionalism when communicating with donors, families, volunteers, partners, and board members.

Handle confidential donor and student information with discretion.

Be dependable, proactive, flexible, and willing to help wherever needed.

Have experience with Microsoft Office, Google Workspace, or similar applications.

Experience with Bloomerang, Qgiv, nonprofit fundraising, youth programming, or event registration is helpful but not required.

Success in This Role

A successful Development & Program Assistant will help AYA:

Maintain an accurate and useful CRM.

Ensure donors are acknowledged and thanked promptly.

Keep student registration organized and complete.

Reduce administrative workload for the Executive Director and Program Manager.

Create consistent systems that allow AYA's staff to spend more time developing relationships, raising funds, and delivering high-quality programs for teens.

Our Ideal Team Member

AYA is a small, mission-driven organization, so every team member plays an important role. We are looking for someone who sees what needs to be done, takes ownership of details, enjoys creating order and organization, and believes deeply in providing exceptional experiences for both our students and our supporters.

 Contact bridget@aspiringyouth.org or 480-217-1806